The greatest challenge for any CIO, undoubtedly, is aligning technology with an organization’s business goals.

Most CIOs know it is the No. 1 objective and far easier said than done. For a multitude of reasons — some political, some budgetary, some cultural — often the desired outcome of using technology to achieve business objectives seems out of reach.

Steve Taylor took the IT reins for mortgage subservicer Cenlar because he was confident his longtime experience as a consultant would help him bridge the gap between IT and the business — and deliver “material business impact” that is demonstrable and measurable, he says.

But getting results requires more than just sophisticated tech know-how and business acumen. It takes cooperation across the board, from the C-suite to the employee base, and that is the tough part, says Taylor, who was named senior vice president and CIO in March as part of a companywide reorganization that also brought in a new chairman of the board, two co-CEOs, and a talent director to the Ewing, N.J.-based company.

“A lot of times companies tends to outpace the technology and they don’t work together,” says Taylor, who prior to launching his own consulting business worked for large companies like Fidelity Investments. “From the standpoint of technology and business alignment, we need to make things dynamic.”

A cross-functional approach

As part of his alignment strategy, Taylor pairs his company’s business analysts and IT professionals in real-time — either in the same room or via videoconfernce — to collaborate on projects simultaneously.

This side-by-side approach enables colleagues from different sides of the aisle to catch all the business and technical nuances of a business process, identify the best workflow processes to achieve the specified business goal, and together ensure the accuracy of the data selected, the formulas used, and the code developed.

“What I am trying to do is make IT part of the business,” Taylor says, noting that automation is a business tool — not an IT product. “Our goal is to implement it and teach the business how to build their own workflows versus putting in a request. We want to push that back.”

To enable this, Taylor has reassigned business analysts to work for the company’s IT staff and reassigned IT employees to business roles. What Taylor is trying to do is align the business and technology practitioners and processes seamlessly to achieve maximum business impact, he says.

Cenlar, for instance, has also created new roles within IT called business information officers (BIOs) and solutions architects “whom we place side by side with the business, even in operations,” Taylor says. “They see exactly what the workflow is, what are their business needs and what their clients are asking for. Then the goal for this team is to come back to me, the CIO, and I work with IT leadership and the business.”

The power of the cloud

None of would be possible without the cloud, says Taylor, who inherited a core cloud platform on Microsoft Azure, which is rounded out by MuleSoft middleware, commercial analytics, and automation tools such as UiPath, as well as a data warehouse and essential SaaS offerings such as Teams.

The mortgage subservicing company migrated to Microsoft Azure in 2019 and spent the next three years (18 months if one accounts for the downtime during the pandemic) moving numerous assets such as Citrix databases and test systems in seven “waves” to Azure.

When Taylor came on board, he was responsible for moving most of Cenlar’s corporate data, including its client-facing data and interfaces, in the last three “waves” to the Azure cloud. “Wave 10 was really the meat of getting to the cloud because now all of our data was there,” Taylor says.

With that transition complete, Cenlar could then start delivering real-time data to its BIOs rather than stagnant weekly reports. Currently, there remain only 200 servers left in Cenlar’s data center. All the data contained on those servers will also be migrated to the cloud.

Taylor is also committed to implementing a hybrid, multicloud approach to avoid lock-in and expand Cenlar’s capabilities. For example, the company will implement more SaaS solutions on Amazon Web Services. “We want to make sure we’re not so stuck in one cloud [if we need] to pivot at a later date,” he says.

Overhauling the IT strategy

Cenlar’s chief clients are the banks and credit unions that provide loans for homeowners. In that sense, the company has two constituencies — one which works directly for the company’s corporate clients and another for their customers, the homeowners. For the latter, for instance, Cenlar employs Avaya call center technology to aid customers with mortgage information.

“We have two faces of technology — one very focused on our homeowners, which is very digital and very transformative, and then for banks and mortgage clients, for which we do a lot of data analytics and management of customer portfolios,” Taylor notes.

Cenlar’s automation and workflow processes, many of which precede Taylor, are highly effective at eliminating costly human errors. Taylor points out that if one of Cenlar’s 3,000 employees makes a single mistake on a single transaction, such as a misplacing one digit in a financial transaction, it has a ripple effect on the homeowner, the bank and, of course, Cenlar’s efficiency.

To address this, Cenlar’s technologists and analysts started developing automated workflows using industry-standard products, such as the Decisions analytics tool and AI chatbots, to deliver on core business objectives for consumers and corporate clients — for example, to provide fast, accurate answers to consumer questions and business analysts’ requests for data.

When he signed on six months ago, Taylor began unifying the IT and business teams, while also expanding Cenlar’s automation efforts and use of AI. He currently counts 200 in his IT staff and a handful of data scientists, and hopefully more soon.

To make Cenlar more agile, Taylor will have his work cut out for him re-engineering business processes across the board. Consulting companies allude to these macro changes — such as instituting agility and flexibility across multiple lines of business — as waterfall transformations.

One Gartner analyst says Cenlar’s CIO is addressing one of the most advanced challenges facing enterprise IT today: fusing IT with business analysts in an effort to design more collaborative business processes based on objectives and key results (OKR).

“CIOs have tried to solve this by using forms of business relationship management to get closer to the business. This provides advantages for sure and is useful. However, if the business is unclear in what they need to achieve, getting closer and being a better listener will not solve the problem,” says Irving Tyler, a vice president and analyst at Gartner. “The solution is for IT to provide leadership, to help business leaders increase their knowledge of technology and how it can solve business challenges.”

Many CIOs, like Taylor, are addressing this by forming cross-functional teams comprising business subject matter experts, business technologists such as data scientists, and IT experts, Tyler says.

While Taylor eyes Cenlar’s waterfall transformation globally, he is currently focused on building teams tailored to deliver immediate micro changes that matter, he says — an approach HVAC manufacturer Carrier is also taking.

Cenlar’s BIOs, who are assigned to ensure constant information exchange and precisely developed workflows, ensure there is fusion, the CIO says.

“This is very different than what I have seen in other companies where they don’t have technology embedded in the business side-by-side with them,” says Taylor, who participated in global changes that affect multiple business lines at Fidelity. “Just putting people together next to each other does not always make for success. But when IT is a business capability and leaders in IT and the business share objectives, the disconnects are removed.”

Business IT Alignment

Only a minority of companies who are either current SAP customers, or plan to become SAP ERP users, have completed their migration to the company’s S/4HANA system, even though support for its ECC on-premises suite will end in 2030, according to a report from digital transformation services provider LeanIX.

Just 12% of current and intended SAP ERP users responding to a LeanIX survey have completed the transition to S/4HANA, SAP’s cloud-based ERP suite that runs on the HANA in-memory database. The survey polled 100 enterprise architects, IT managers and other IT practitioners across US and Europe.

Another 12% of those surveyed said they intend to migrate, but have postponed the start of their S/4HANA transformation, and 74% of enterprises that were polled are just at the  evaluation and planning phase of their ERP transformation journey, LeanIX reports.

SAP introduced S/4HANA in 2015, expecting its existing base of 35,000 customers (as estimated by Gartner) to convert to the new ERP system.

However, SAP’s earnings disclosure show that S/4HANA has been attracting more new users rather than existing SAP ERP customers. In the last quarter of 2021, about half of all S/4HANA were new users, and for the last two quarters, 60% of S/4HANA users were new SAP customers.

Alignment among teams the biggest challenge

Almost 66% of respondents said that alignment, especially among IT teams, is the biggest challenge when it comes to S/4HANA mirgation.

“This may be due to the size of internal SAP teams: In 63% of the companies, these teams are often made up by more than 50 people,” the report reads.

Further, it states that only very few SAP teams work closely with enterprise architects, who can provide clarity about complex ERP landscapes and their dependencies within the whole software environment in an enterprise.

Only 33% of respondents termed the collaboration between the SAP and enterprise architecture teams in their enterprise as close, and 22% of respondents said that there is no collaboration between the teams at all.

Out of all of the enterprise architects surveyed, only 38% feel sufficiently involved with a transformation project, the report shows.

ERP, software dependencies pose challenges

And due to the lack of collaboration with enterprise architecture teams, almost 50% of respondents say that they see both the definition of the target architecture or roadmap and the identification of dependencies between ERP systems and the surrounding software landscape as challenging for SAP S/4HANA migration.

When asked about the level of transparency into these landscapes, only 20% of respondents said they always have a comprehensive overview or can achieve it in under one month, with 47% of respondents saying that they would need more than three months to provide an overview of all applications and systems, including all ERP solutions and dependencies, used by an enterprise.

Uncertainty over HANA transition period

Despite time for support for SAP ECC coming to an end, there is still uncertainty over the time needed for an enterprise to move to S/4HANA, according to the report.

While Gartner estimates or prescribes a three-to-five-year period as ideal for S/4HANA transition, almost 36% of respondents said that it could take more than three years, followed by 33% respondents estimating that it would take less than two years to upgrade.

However, when asked if the time currently planned for S/4HANA transition would be enough, 37% of respondents say that they would not be able to give an estimate, with 29% saying that they have not adhered to the time planned and overshot it.

Only 33% of respondents estimate that they will be able to complete the ERP transformation according to their planned schedule, the report shows.

Business IT Alignment, Digital Transformation, ERP Systems, IT Management